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Final Race Instructions 2023

We are delighted to host our 9th Orpington Road Runners High Elms 10K, which takes place on Sunday 4th June 2023 at 09:30 am. Full Race Instructions can be found here.

 

Any last-minute updates will be posted on our Facebook page - https://www.facebook.com/profile.php?id=10006485772426

 

If you have any queries that cannot be answered in the Race Instructions, please feel free to ask on our Facebook page or email highelms10K@gmail.com. We will endeavour to answer you as quickly as possible.

 

THE ROUTE

 

The route follows paths though the beautiful nature trails of High Elms Country Park and the surrounding countryside. The course is hilly and challenging in parts, and subject to uneven surfaces. This event is not suitable for running with dogs or buggies. The route can be viewed via the following link www.Strava.com/HighElms10K

Please ensure you dress appropriately for the conditions on the day, remain vigilant and listen to our friendly marshals around the course. We also request that you retain any waste (gels/hydration packaging) so as not to damage the local eco system. We do not have exclusive use of the park so please be courteous to other users. We do not have right of way over the public.

 

HEADPHONES

In accordance with the new Rule introduced by UKA, the use of headphones and earpieces are NOT ALLOWED. RULE 240 S 5 UKA SUPPLEMENT – HEADPHONES. This is to ensure the safety of all our runners across the interchangeable terrain and so that you can hear the marshal’s instructions around the course. Bone conducting headphones will be permitted but please consider having the volume low to ensure instructions can be heard.

SPECTATORS

Spectators are most welcome around the course and at the start/finish area. Details of our spectating points can be found at the registration desk.

REFRESHMENTS

Refreshments are available at the Green Roof café near Race Headquarters

We will also have a cake stall at Race Headquarters selling home baked goods, the proceeds from the purchases of these will go to our chosen charity, The Chris Aked Foundation. Please bring your pennies to enjoy our amazing home-baked treats

 

RACE HEADQUARTERS

 

Race headquarters is in the grounds of High Elms Country Park, Shire Lane, Farnborough BR6 7JH.

 

Parking is available a short walk from High Elms Country Park in Church Road, Farnborough BR6 7DB. The car park will be open from 8am and will close promptly at 1pm.

 

Access to Church Road is available from the A21 South via the High Street, Farnborough or the A21 North via Shire Lane. The car park will be clearly signposted from both roads. Please follow the marshal’s instructions on arrival. The car park at High Elms Country Park is NOT available to entrants.

 

Bike Racks will be available near the registration area. Please note this will not be supervised, although volunteers will be around the registration village throughout the morning. Please do consider bringing a bike lock and use the baggage tent to store other items.

 

Baggage drop is available at Race Headquarters. This will be supervised, although organisers cannot accept responsibility for loss or damage to personal belongings. If you wish to use this facility, please use the baggage label supplied with your race number. Your bag will only be returned on production of your race number.

 

Toilet Facilities are also provided. There are no changing facilities available. Please arrive in your running gear.

 

RACE NUMBERS

 

Race numbers with chip timing is available to collect from 8am.

Registration will close at 9:15 to allow for a prompt start at 9:30. All race number collection points are in alphabetical order.

 

Race numbers should be pinned to the front of your running vest. Please complete the required information on the reverse, especially any medical information and emergency contact details.

 

Chip timing will be provided with tags. This should be attached to the laces of your running shoe. Details of how to do this will be available at the registration desk

 

We will have entries available to sell on the morning before the race. These will be sold at £23. Registration for on the day entries will open at 8am and will close at 8:45am. Please encourage your friends and club mates to join you in participating in this fundraising event, we’re sure they will enjoy the challenge!

 

TIMETABLE OF EVENTS

08:00 – 9:15am Collection of Race Numbers and baggage drop

9:15am – Pre-race warm up, which will be conducted by Fran from Flin’s Fitness

9:30am – Race start

10:05am – First runner expected to finish

11am – expected start time for the presentation of Awards

1pm – Car Park closes

 

WATER STATIONS

 

Water stations will be available at 4k and 8k and water and bananas will be available at the finish. In a bid to be environmentally friendly and to respect our countryside, all water will be available in bio-degradable cups. Please only take one cup, refills will be readily available.

 

At this stage, we don’t know what the weather will have in store for us. In the event of the weather being particularly warm, please make sure you are well hydrated before you race.

 

MEDICAL SUPPORT

 

Qualified first aiders will be located at various points throughout the course and at the finish. If you have any first aid requirements, please make yourself known to a nearby first-aider or marshal who will assist you. Please ensure that your known medical conditions and emergency contact details are provided on the reverse of your race number.

 

FINISHING THE RACE

 

When you have crossed the finish line, please follow the funnel to the volunteers who will remove the chip timing from your running shoe.

 

All finishers will be awarded a sustainable wooden medal. All unused medals will be returned and reused, demonstrating our commitment to being environmentally friendly.

 

Prizes are donated by Up & Running, Sevenoaks and are given to the first three men and women across the finish line. Our age category prizes are hand carved wooden trophies made from wood harvested in the park. We also give a trophy to the runner who enjoys the most time on our beautiful course.  The age categories we use are:

 

M: 40-49; 50-59; 60+

F: 35-44; 45-54; 55+

 

Team prizes are also awarded to the fastest 3 male and 3 female club finishers based on cumulative times*.  All prizes are awarded based on gun times.

 

*Our men's and women's team awards are given to the first three finishers from the same club.  We sum up their finishing place and the lowest total wins.   If there is a tie break, the rounded sum of all times is taken, and the lowest total time wins.  Note that there is potentially a difference with rounding on the printed results sheets and the sum (It happened!) If the times are the same (It happened!!!) the winning team will be the team who has the first finisher across the line.  

 

RESULTS

 

Results will be available via chip timing on our website https://www.orpingtonroadrunners.org.uk/past-race. Please allow some time for them to be verified and posted.

 

 

UNABLE TO RUN?

 

If you find that you are unable to race; we would be happy to transfer your entry to another runner. Please note, the deadline to arrange this is Saturday 3rd June at 11am. Please email highelms10k@gmail.com with your full name and email address and provide the following details of the person you wish your entry to be transferred to:

 

Full Name (including first and last name)

Date of Birth

Email address

Gender

UKA number and affiliated club (if applicable)

Emergency contact details (Name and Mobile number)

 

Please note that if you email after 11am on 3rd June, we will be unable to process the transfer. The person who wishes to run who does not have a valid place can purchase an entry at Race Headquarters on 4th June between 8am and 8:45am.

CHARITY

 

All proceeds from the High Elms 10K go towards our chosen charity which, this year is

The Chris Aked Foundation was the idea of our dear friend, loving husband and father, Chris Aked. Chris was diagnosed with stage 4 bowel cancer in April 2017, when his daughter was only 11 weeks old. He fought hard, and we were hopeful he would recover, but unfortunately the cancer was diagnosed too late, and he died just five months later, on 7th September 2017, aged only 33.

Whilst caring for Chris, it became apparent to his wife, and fellow Orpington Road Runner Kirsty that there's little support for children when their parents or siblings have cancer and are undergoing treatment. Their daughter, Freya, was very young at the time and it was exceptionally difficult every time Chris went into hospital. Children are often side-lined during this time and must adapt during a very tough and traumatic period – they don’t always receive the focus, support, and care they require, at a time when they need it most.

There are excellent bereavement charities for if or when the worst happens but sometimes the family member may be having treatment for years, not necessarily with a bad outcome, and it’s during this period that there’s a huge gap in the level of support available.

With this in mind, we started The Chris Aked Foundation to offer children counselling and support from the moment their family member is diagnosed. We arrange sports and activities to provide respite and normality, and, also offer family memory-making days, which are so important, whatever the outcome.

This is an ever more common situation in families, and we want to help make a difference.

SPONSORS

 

Thankyou once again to the following sponsors and supporters of our race:

BECOME A MEMBER

 

If you enjoy your run around the beautiful countryside of Orpington and the surrounding area, why not become a member of Orpington Road Runners.

Orpington Road Runners is a friendly and welcoming London running club, which meets regularly for club runs. Our club provides access to a fantastic network of like-minded runners and will introduce you to many routes you didn't know about.

 

We offer a range of different organised runs, as well as access to a large and active network or runners who organise their own runs. Whether you would like to join our regular Tuesday club runs, which cater for a range of different abilities through multiple groups, improve your racing with our track sessions or explore the countryside on a Sunday morning there will be a session for you.

 

Run entirely by volunteers, our membership fee is tremendous value at just £23 per year (including £17 England Athletics membership) or just £6 if you’d like second claim or non-competitive membership. Join us lucky “Orpies” on our lovely trail runs in High Elms and the beautiful countryside beyond as well as our fabulous road runs that cater for a wide range of running ability.

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